Service detail
Procurement Automation
Capture supplier quotes in structured form. Compare line-by-line across vendors, extract validity dates, prices and quantity and feed approved quotes directly into procurement workflows.
Included capabilities
- Structured quote extraction
- Multi-vendor comparison
- Validity date tracking
Standardize quote intake
Supplier quotes arrive in different layouts, languages, and attachment formats. OnPaper converts them into a consistent structure so procurement and finance teams can compare offers without rebuilding spreadsheets every time a vendor responds.
Make comparisons usable
Structured quote data makes side-by-side decisions faster:
- Normalize vendor, item, and pricing fields
- Track quote validity windows before they expire
- Compare freight, taxes, and other commercial terms
- Hand approved quotes off to downstream purchasing processes
From supplier response to approved action
Because the quote service uses the same document pipeline as invoices and POs, teams can enforce repeatable validation rules and keep data flowing through the same controlled environment. That is especially useful when quotes later become purchase orders or need to be checked against negotiated pricing.
Better than inbox archaeology
Instead of searching old emails for the latest vendor offer, buyers get a structured record they can review, approve, and reference later during matching and reconciliation.