Service detail
Process Expenses
Capture employee expense receipts, corporate card statements, and reimbursement claims. Extract merchant, amount, category, and tax — ready for policy checks and ERP posting.
Included capabilities
- Receipt OCR extraction
- Policy rule validation
- Category auto-assignment
From shoe-box receipts to structured data
Finance teams lose hours chasing paper receipts, deciphering faded thermal prints, and manually keying expense lines into spreadsheets. Late submissions, missing receipts, and miscategorized spend compound the problem at month-end.
What gets extracted
OnPaper processes receipts and expense documents from photos, email forwards, and uploaded PDFs. Each document is run through the same multi-engine OCR pipeline used for invoices:
- Merchant name and location
- Transaction date and currency
- Line items, subtotals, tax, and tips
- Payment method and last-four digits
Fields are mapped to your chart of accounts and expense categories automatically.
Policy checks before approval
Extracted expenses are validated against configurable rules before reaching an approver:
- Spend limits — Flag transactions that exceed per-item or per-trip thresholds
- Category compliance — Verify the expense category matches the merchant type
- Duplicate detection — Catch resubmitted receipts across employees and periods
- Missing data alerts — Surface receipts with low-confidence fields for manual review
Expense automation pays for itself when finance teams stop policing receipts and start analysing spend patterns.
ERP-ready output
Validated expenses are grouped by employee, cost centre, or project and staged for posting. Whether your ERP expects a flat journal entry or itemized reimbursement lines, OnPaper formats the payload to match.
Typical outcome
Reimbursement cycles shorten, policy violations surface before payment, and finance teams gain clean spend data without manual reconciliation. The same platform also handles invoices, purchase orders, and quotes.