Municipalities

Public-sector document challenges

Municipal finance departments process vendor invoices, utility bills, and contract payments across dozens of departments — often with legacy ERP systems and limited IT staff. Manual keying is slow, error-prone, and difficult to audit during public reviews.

How OnPaper helps

OnPaper fits into existing municipal workflows without requiring system replacement. Documents arrive by email, scan, or upload and are extracted into structured fields that map to your chart of accounts and budget codes.

• Budget code validation — Extracted line items checked against departmental allocations before posting
• Department routing — Documents automatically tagged and routed to the correct approving authority
• Transparent audit trails — Every extraction and approval decision is logged for public accountability

Outcome

Finance staff process more documents with fewer errors. Council members and auditors get clear visibility into AP activity, and departments receive faster turnaround on payment approvals.